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COVID-19 Preparedness Plan

COVID-19 Preparedness Plan for Kent Freeman Arena

The City of Detroit Lakes and the Kent Freeman Arena is committed to providing a safe and healthy workplace for all our staff and guests. To ensure that, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Staff team members are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our ice arenas and communities, and that requires full cooperation among our staff and our guests. Only through this cooperative effort can we establish and maintain the safety and health of our Kent Freeman Arena.

Coaches and staff are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan. Kent Freeman Arena team members have our full support in enforcing the provisions of this policy.

Our guests and staff are our most important assets. We are serious about health and keeping our Detroit Lakes

Arena safe for everyone. Involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our team in this process by receiving feedback and recommendations from:  Minnesota Department of Health (MDH), Minnesota Ice Arena Managers Association (MIAMA), US Ice Rink Association, USA Hockey, Minnesota Hockey, US Figure Skating Association, City of Detroit Lakes, Detroit Lakes Arena Commission, Kent Freeman Arena staff and our multiple ice arena user groups. Our COVID-19 Preparedness Plan addresses:

•Screening and policies for employees and guests exhibiting signs and symptoms of COVID-19

•Handwashing

•Respiratory etiquette:  Cover your cough or sneeze

•Social distancing

•Housekeeping

•Communications and training

Screening and policies for employees and guests exhibiting signs and symptoms of COVID-19

Coaches and guests will be encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess staff and guest’s health status prior to entering the ice arena and for to report when they are sick or experiencing symptoms inside the ice arenas. 

•           Staff, Coaches and guests prior to coming to the ice arenas will be asked to complete a Self-Check Health Screening Checklist created by the MN Department of Health (see Appendix A).  Staff, Coaches and guests will be sent home or asked not to come in at any sign of illness.

Self-Check Health Screen Checklist includes:

-Fever (100.4 F or higher), or feeling feverish?
-Chills?
-A new cough?
-Shortness of breath?
-A new sore throat?
-New muscle aches?
-New headache?
-New loss of smell or taste?

Handwashing:
Basic infection prevention measures are being implemented at our ice arena at all times. Staff are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the restroom. Kent Freeman Arena will have strategically placed hand-sanitizer dispensers that can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled. COVID-19 Best Practices for Ice Rinks posters which includes handwashing will be posted strategically in the ice arenas (see Appendix B).

• Staff and Coaches are encouraged to wear disposable gloves as needed.

Respiratory etiquette:  Cover your cough or sneeze

Staff, coaches and guests are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on COVID-19 Best Practices for Ice Rinks posters which will be posted strategically in the ice arenas (see Appendix B).

•     Staff, Coaches and guests are encouraged to wear masks. Masks must cover the nose and mouth.

Social distancing:
Social distancing is being implemented in the ice arena through the following controls: 

  • Coach communication to guests regarding the need to practice social distancing.
  • Coach and guests will be encouraged to follow social distancing practices within reason.
  • User groups are encouraged to develop their own COVID-19 Preparedness Plan and communicate it with their organization as well as share it with Kent Freeman Arenas.
  • COVID-19 Best Practices for Ice Rinks posters strategically placed in the ice arenas.
  • Modified, limited or no locker room access.
  • At this time drinking fountains and water fill stations will not be available for use. Guests need to plan accordingly and bring their own water bottle.
  • 6-foot social distancing markers may be placed on locker room benches, player benches and heavily traffic areas in the ice arenas to promote social distancing.  
  • Designated entry and exit doors to the ice arenas.  
  • Scheduled events may be limited to the number of participants allowed in the ice arena at any given time.
  • No Spectator events allowed at this time. Minors will be restricted to having an adult coach accompany them during their scheduled use.
  • User groups are encouraged to come dressed in their equipment as much as possible before arriving to limit the amount of time spent in the locker room together.
  • User groups should arrive no sooner than 15 minutes before their scheduled event.
  • User groups are encouraged to leave the premises within 15 minutes after their scheduled event is complete.
  • Coaches will clean and sanitize the locker rooms after each group is completed and before the next group enters.
  • No gatherings allowed in the lobby areas before, during or after scheduled event.
  • Coaches/Instructors/Athletes will be requested to implement social distancing practices within reason for their user group during their scheduled event.
  • It is the responsibility of coaches/instructors to ensure social distancing guidelines are being implemented with their user group.
  • Contactless interactions whenever possible between staff and guests.
  • Coaches are encouraged to wear a mask when required to work in close proximity (within 6 feet) of each other or guests.   

Housekeeping:
Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work areas and equipment, ice arena lobby areas, restrooms, meeting rooms, locker rooms, bleacher areas, and player benches. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as door handles, restroom touch areas and staff office areas including phones and computers. 

  • Coaches will clean and sanitize the locker rooms after each group is completed and before the next group enters.
  • Coaches encouraged to wear disposable gloves as needed.  

•     At this time drinking fountains and water fill stations will not be available for use. Guests need to plan accordingly and bring their own water bottle.

Communications and Training:
The COVID-19 Preparedness Plan for Kent Freeman Arena will be communicated with staff and coaches and staff and coaches will receive additional training as needed to implement the plan. The plan will be communicated to guests and user groups utilizing email, social media platforms and postings throughout Kent Freeman Arena, any updates to the plan will be communicated to guests and user groups in a timely fashion. Kent Freeman Arena staff are to monitor how effective the plan has been implemented. Kent Freeman Arena staff and coaches are to work through this new program together and update the training as necessary. The COVID-19 Preparedness Plan for Kent Freeman Arena has been approved by the City of Detroit Lakes Arena Commission on July 10, 2020 and is available in the Arena office and online at www.cityofdetroitlakes.com. The plan will be updated as necessary.

Appendix A – MN Department of Health Visitor and Employee Health Screening Checklist 

Facility Health Screen

Appendix B – Minnesota Ice Arenas Managers Association COVID-19 Best Practices for Ice Rinks 


MIAMA Covid Best Practices Sign